Job Description

Job Description

Job Description

Hiring ASAP for an organized, proactive, and experienced professional to act as a Temporary Executive Assistant / Office Manager in Montgomery County, Pennsylvania. High-level administrative support includes but is not limited to managing busy calendars for the CCO and CEO, scheduling across multiple time zones, ordering supplies, providing front-desk service, and ensuring the smooth operation of the executive office. The ideal candidate must be able to manage different types of personalities, balance day-to-day tasks with strategic coordination across departments, manage sensitive information with discretion, and handle multiple priorities in a fast-paced, evolving environment. If you’re ready to use your experience to become an integral part of a corporate team, apply today.

RESPONSIBLITIES:
•    Manage complex calendars, meetings, and travel arrangements for the CEO and CCO, ensuring alignment with business priorities and efficient use of time.
•    Process and maintain expenses for executive leadership
•    Coordinate logistics for board meetings, leadership team sessions, and external stakeholder engagements.
•    Provide any other support to US executives that may be needed
•    Consult with Site Leadership to communicate building changes and messages from building management.
•    Ensure office supplies and canteen stock levels are maintained.
•    Serve as the primary point of contact for facility maintenance tasks.
•    Liaise with building management to address any issues.
•    Maintain the visitor log and oversee check-ins.
•    Answer the main office line and check voicemail messages.
•    Assist with mail distribution and delivery coordination.
•    Supply badges to site new hires as well as visitors. 
•    Active member of the US Social Committee 

QUALIFICATIONS:
•    Demonstrated Executive Support and Office Management experience.
•    Demonstrated experience managing multiple Executive schedules, including across multiple time zones.
•    Must be proficient in Microsoft Office and communication platforms (e.g., Teams, Zoom).

Note: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
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Job Tags

Temporary work, Work at office, Immediate start,

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